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July 16, 2021 | Blog

What to look for in Office Cleaning
Companies this 2021!

We know that choosing financially feasible, convenient and most importantly, friendly office cleaning services is not easy. Here's how to make the right choice!

If you’re searching for a top-notch commercial cleaning company for your office or commercial facility or property, you’ve come to the right place.

As a commercial facility or property manager, you probably already have enough managing to do. Assess what in-house cleaning is costing you, both time and money-wise, and compare it to what an office cleaning service can offer. The final decision should be quite clear.

By opting for an outsourced service, you save all the money and time that goes into hiring, training, screening, and handling cleaning workers in addition to receiving specialized services.

Continue reading to learn how to choose the most suitable provider for your specific needs.

What is a Commercial Office Cleaning Service?

A commercial cleaning company offers personalized cleaning – sometimes called janitorial – services for businesses in various industries.

Their commonly performed basic services include trash removal, bathroom & kitchen cleaning, vacuuming, mopping, and dusting. Specialized functions – performed periodically – include deep cleaning, carpet, and floor care, as well as electrostatic disinfection services.

A full-service commercial cleaning vendor can build personalized cleaning programs for end-to-end facility requirements. You’ll benefit from their regular janitorial services and you won’t have to worry about the issues of cleanliness, as the experts will take all the responsibility.

The company will be your partner in keeping a fresh, attractive, and safe workplace for you, your staff, tenants clients, and other stakeholders.

Why Office Cleaning Is Important

A key component of a modern, productive organization is to have a fresh, clean workspace or commercial facility.

Cleanliness has a major contribution to brand image and internal and exterior perception of the commercial real estate asset.

It also plays a major role in the health and well-being of workers and can affect productivity through the avoidance of sick days and improved morale.

Many business owners are not aware of how important professional cleaning services are. A top-notch cleaning program can also be more cost-effective and easier to manage as compared to hiring less expensive – and less effective – alternatives to do the work.

One right decision can make the difference between success and failure.

Office Cleaning Service Platform

Are you wondering what features and specific services to look for in a professional cleaning service?

Here are the top industry program features of qualified service providers.

Flexibility

Because you have a unique schedule, requirements, and sometimes even need immediate assistance, it is very important to have a cleaning service that will be flexible with timings and schedules, always at your disposal.

Customer Satisfaction

The secret to retaining clients is ensuring customer satisfaction through high-quality work.

You should look for a company that pays close attention to details so that you can be sure they meet or even exceed your expectations.

A top-notch commercial cleaning service will offer you the safety and assurance of an immediate and professional response any time you need it.

Scope of Work

No matter the size or type of facility or property, developing a specific scope of work is vital to ensure work is completed as desired, as well as to ensure the Client and cleaning company are on the same page.

The ideal scope of work should include the cleaning frequency and all spaces based on their purpose and use. This should include daily, weekly, monthly, quarterly, and as-needed tasks outlined in a detailed form. Rather than generically indicating restrooms should be cleaned daily, an effective scope of work should detail activities such as disinfecting all plumbing fixtures and mopping flooring with an approved germicidal cleaner.

Less frequent tasks would typically include detail-cleaning such as dusting, including window frames and mini-blinds. Examples of non-routine cleaning activities include responding to accidents or spills, as well as pressure washing exterior concrete walkways.

Carpet Cleaning

Companies spend millions of dollars every year on carpeting and rugs. These surfaces endure constant traffic, moisture, dust, erosion, and spills.

The floor is a direct and continuous point of contact, and it can give your entire working facility or property a much-needed change.

A properly maintained carpet will:

  • Reduce the risk of allergies;
  • Make a positive first impression;
  • Reduce costs as the carpets last longer, requiring less investment in repairs or replacements;
  • Help remove odors;

It is best to consult with your cleaning company but generally, carpets need a thorough and deep clean at least twice a year.

Disinfecting

Cleaning removes organic matter and grease, dust, and grime between the fibers.

The disinfection process uses chemicals that kill microorganisms and germs, and it is best done after cleaning.

Surface disinfection refers to the application of chemical disinfectants to kill microscopic organisms and is meant to help stop the spread of pathogens and viruses like colds and flu.

Office areas that should be cleaned and disinfected regularly include telephones, computer equipment, handles, and other frequently touched surfaces.

Electrostatic Disinfecting

This process typically utilizes BSL-Level 3 technology of electrostatic sprayers combined with disinfecting products to combat pathogens, including COVID-19.

Large areas can be effectively disinfected by properly trained staff.

Only disinfectants on the Environmental Protection Agency’s List N, products tested to kill the coronavirus SARS-CoV-2 (COVID-19, should be used in this process.

Additional Benefits Of Hiring A Qualified Office Cleaning Service

If you’ve been thinking about hiring a commercial cleaning service read through the following benefits.

A plan tailored to your needs

The frequency, type of services and supplies used, occupant requests, and the cleaning budget are in your hands.

Based on your needs, qualified janitorial services firms will collaborate to customize a cleaning program to address the cleanliness of your facility or property within the provided resources plan.

Specialized equipment and trained staff

A professional company invests its resources into finding the best cleaning materials and equipment available on the market while using top technology and industry-specific experience.

The utilization of high-quality equipment, supplies, and cleaning chemicals is an investment that experienced cleaning services should embrace as an integral part of their service delivery.

The staff must also have a thorough background check upon hiring so that they are confident in the services provided. New-hire and ongoing training is crucial to ensure the effectiveness of cleaning is achieved on an ongoing basis.

Why selecting Office Cleaning Services important?

Selecting an office cleaning service is an important decision for your commercial asset or organization – and one that should take time to evaluate the alternatives.

Pre-Meeting

Even though you can get a feeling of the company over the phone or internet, it is best to meet on-site with each potential company’s team.

They will be able to give you a written cost proposal, advice, and consultancy on the suitable services for your needs.

Based on the interaction, you should develop a feeling if they are the right fit and would be compatible business partners.

Experience

A quality cleaning company not only offers a wide range of services and options but prides itself on having years of cleaning experience behind.

It shows their expertise in dealing with various clients and their adaptability to every given situation. The ownership and management’s industry experience are also relevant.

Go for companies with proven experience in the field and with a variety of clients matching with your own business activity.

Insurance

Cleaning services that aren’t fully insured often offer lower rates due to their reduced cost structure.

Do not make this mistake, pay attention and look only for properly insured companies because, in the event of an accident or damage, insurance policies will be in place.

Avoid at all costs a company that can’t ensure the safety and professionalism of their services and results.

References

Check that the company you want to hire has proper licenses, as applicable, and all their credentials up to date with the latest governmental regulations.

Take your time to search online for reviews and references from other clients. More specifically, look for reviews from businesses similar to your own.

The reputation of cleaning services is founded over a long period of time. You want to know who you’re looking to do business with.

Experienced, well-run office cleaning services should gladly share industry-specific references.

Find Out What Kinds Of Cleaning Supplies Are Used

A top commercial cleaning company will use the best products on the market.

While name-brand cleaning products cost significantly more, you want to ensure the best cleaners and disinfectants will be utilized in your facility or property.

Make sure, for your safety and proper results, that the company uses EPA registered disinfectants, following CDC’s guidelines.

Different supplies should be used considering their purpose and substances applied to avoid cross-contamination.

For example, microfiber towels used for cleaning the exterior of toilet fixtures should be a different color than towels to wipe down restroom countertops.

Conclusion – The Industry-Leading Commercial Office Cleaning Service

Commercial office cleaning companies work as a team, have a strategic approach to any situation, a standard operating procedure, superior cleaning equipment, and follow the latest regulations, all to get the job done at the highest standard with clock-work efficiency.

If you are looking for the best-in-class professional cleaning company you’ve come to the right place.

At Servi-Tek Facility Solutions, we take pride in our client-centric approach, focus on our valued employees and overall corporate culture.

Our platform is based upon leading technology, robust management oversight, and a self-inspection/work order system to provide proactive, high-level results.

Schedule a free call with us today to discuss more how we can share our expertise with you.

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